Tools for the Medical School
The Pinkas is a tool that is being developed for the Medical School to help students build a portfolio of their progress throught the clinical years.
It is, essentially, a group of Advanced features that were added to the Database activity plus various summaries for both students and those responsible for courses and clinical years.
(The summaries combine data across courses and instances of Moodle and - for those responsible - across students and mentors.)
Pinkas is a collection of Tasks undertaken by a Student.
Each Task is of a particular Type - perhaps an admission to the ward, or a shift in A&E - and is part of a Database
A Task is supervised by one of the doctors that was present at the time that the student undertook it. These are the Mentors.
A Mentor is required to approve, and/or Rank, and/or provide other Feedback on the Students's performance at the Task.
The student is considered to have met the requirements if, for each of the Entry types, he has at least the number of approved entries specified in the Settings.
(NY)His overall grade is the sum of the Grades for the entries. (If he has more than the required number of entries, only the highest grades are considered.)
Pinkas spans all the clinical years.
Each clinical year is a collection of courses.
(For some students, a clinical year may span several Moodle years.)
Each course has one or more Database activities that is a collection of Tasks.
A Task is a Database entry.
A Database entry is targetted by the Student to his Mentor for that particular Task.
He does this by selecting a Target user. Target user is a type of Database field.
Feedback is a Database field that can be edited only by the Target user for that Task.
Any field can be designated as Feedback.
Rank is a type of Database field that can take a value from a pre-determined selection e.g. Poor, Satisfactory, Outstanding.
Grade is a type of Database field that takes a numeric value that can be calculated automatically from all the Rank fields.
(Both Rank and Grade are always Feedback fields.)
- Only a Student can add entries to the Database (regardless of capability mod/data:writeentry).
An entry may have one or more Target user fields. Any of the fields can be Feedback fields.
- A Mentor can view, approve, and edit only entries in which he is a Target user.
He can edit only Feedback fields. See below
- A Facilitator can view, approve, and edit all fields of all entries.
A Facilitator is any user with additional capability mod/data:managetargetusers (Supermentor, Supermentoring, Coordinator...).
Note: Currently, the Mentor and Supermentor primary roles, and Mentoring and Supermentoring secondary roles, are available only in the Dental and Medical Schools.
The Database settings are in section Advanced features.
The name and picture are not shown to the author of the entry.
Hence the option is most useful if students can see only their own entries e.g. if Target users is enabled.
- Any field can be designated as Feedback.
- Students can edit only fields that are not Feedback.
(A student's Edit template does not include Feedback fields.)
Mentors can edit only Feedback fields.
- The Fields tab shows which are the Feeback fields.
- Field type Rank is available.
It is a set of radiobuttons with each button optionally having an associated number e.g.
2 Outstanding, 1 Satisfactory, 0 Poor
(The numbers are not shown in the templates.)
If the value of any of the rank fields is zero, the entry is considered failed and is automatically unsubmitted
There can be more than one Rank field and each can be restricted to particular Entry types
- Field type Grade is available.
There should normally be only one such field.
It is similar to the Numeric field type.
However, if a value is not set, it shows the sum of the numeric values of the Rank fields of that entry.
Note: If any of the Ranks for that entry are not set, or do not have a numeric value, the field is empty.
- Settings Approval required, Entries required before viewing and Maximum number of entries in section Entries are all hidden as they are irrelevant. Setting Allow editing of approved entries is moved to below Enable approval. This leaves only Allow comments on entries.
Approval required is set to Yes. Allow comments on entries is set to No. The other two are irrelevant.
- Field type Target user is available.
It can be either an autocompletion field or a menu.
It can be configured to include:
- All users with particular roles and/or
- All users in any of the Student's group, or
- All users in particular groups, or
- All users in any of the Student's groupings, or
- All users in particular groupings
Note: There can be more than one Target user field.
- All users with particular roles and/or
- Only Students can create entries
- Approving an entry simply marks it as approved. It does not release it to the view of anyone else.
- The View list tab allows selection by Target users, approval status (if approval is required) and submission status (if Submission is enabled).
A Target user field that is restricted to particular entry Types, is shown only if one of those Types was selected.
(Target user fields are not included in the default Advanced search template).
- Tags are disabled. (The default Add and Single templates do not include ##tags##.)
- If Show picture is enabled, the default templates do not show the name and official picture to the user who created the entry
- Advanced search does not include Author fields for users who can create entries.
If an entry is rejected, the student is automatically notified and can, if he wishes, edit and submit again.
If an entry is approved and/or the Mentor edits it, the student can optionally be notified.
- If there are Rank fields the entry is automatically approved if all are filled and non-zero.
- Otherwise, if there are required Feedback fields the entry is automatically approved if all are filled.
- Otherwise, the entry must be un/approved manually
Students can no longer edit entries that have been submitted.
Mentors see only entries that have been submitted and, if notification is enabled, are notified only when the entry is submitted.
Entries that have been saved but not submitted are highlighted in a different color to entries that have been submitted but not approved.
The submittal status can optionally be included in an export
Entry types can be configured. For each Type, the minimal number required for course completion can be specified.
If there are any, then:
- Instead of the Add entry tab, there is an Add tab for each Type.
- Any of the fields can be configured to be restricted to particular Types.
- The Type of entry is shown
- The Fields tab shows the Types of each field.
- The View list tab allows selection by Type.
If a Type is selected, Advanced search includes only fields relevant to that type.
- A field that should not be shown to the user who created the entry should have style property @@author@@
- A Feedback field should have style property @@feedback@@
- A field that is to be used only in entries of Type xxx should have style property @@xxx@@.
- Likewise, a field that is used in only in entries of Type xxx and yyy should have style property @@xxx@yyy@@ and so on.
- A Feedback field that is to to be used only in entries of Type xxx should have style property @@feedback@xxx@@##.
- Likewise, a Feedback field that is used in only in entries of Type xxx and yyy should have style property @@feedback@xxx@yyy@@ and so on.
Note: There should not be more than one such string per line of template.
The following alternative syntax is also valid:
- A field that should not be shown to the user who created the entry should have style display:none;##display: author##
- A Feedback field should have style display:none;##display: feedback##
- A field that is to be used only in entries of Type xxx should have style display: none; ##display: xxx##.
- Likewise, a field that is used in only in entries of Type xxx and yyy should have style display: none; ##display: xxx## ##display: yyy## and so on.
- A Feedback field that is to to be used only in entries of Type xxx should have style ##display: none; ##display: feedback xxx##.
- Likewise, a Feedback field that is used in only in entries of Type xxx and yyy should have style display: none; ##display: feedback xxx## ##display: feedback yyy## and so on.
Of course, the style should cover also the label.
The Summary report shows the total number of each type.
In both the basic and Summary report, one can choose to view only particular types, and/or students in particular course groups. (Note: The Pinkas itself does not support Group mode.)
https://moodle2.cs.huji.ac.il//nu21/sbin/pinkas.php, or https://moodle2.cs.huji.ac.il//nu21/sbin/mentor.php, respectively
(The 2-digit year in the URL can be replaced by any other year, provided the student or mentor has a Moodle account in that year.)
Users with role of Supermentor in the Medical school (for that year) can view the report for any Student or Mentor.
Other users can view only their own submissions, or items submitted to them, respectively.
Only databases to which the user submitted at least one item, or had at least one item submitted to him, respectively, are shown.