Moodle Guides in English

Site: 2018/19 moodle2 HUJI
Course: Eyal Ben-Hur: Advanced Moodle
Book: Moodle Guides in English
Printed by: Guest user
Date: Thursday, 7 July 2022, 19:58

Description

Notice! This is the old guiding site.
Updated guides in English are available on the new Guidance and instructions site

Back to TOC

Meet Moodle!

Moodle is the online teaching system at the Hebrew University. Each academic course has a separate site in the system, and students and teachers can edit it and use it to conduct all online course activities. These activities typically include uploading reading materials and exercises, sending messages to students, and online submission of computerized assignments and quizzes. The Moodle can include an even wider variety of options.

What follows are explanations for basic actions so you can get started with your Moodle site.

Please note! In order to edit the course’s front page, you must activate "Edit mode" by pressing the button on the top left.

Making the Course Available

The first time you sign into your course, you will be able to see your course and your students will not (you can see this because the name of the course at the top will be in the gray). In order for your students to see your course, you must make the course available (preferably after you have finished the initial editing). To make the course available, go to the management menu (right side of screen) in the settings link under the option Course availability. After saving the settings, you will be required to confirm a declaration that the materials in the course site are original (that is to say: that you didn’t breach copyrights). Making the course available will turn its name at the top of the page to blue.

Uploading Files

Once you start editing the course site, you can drag files from your PC onto the page, and they will be added to the course’s home page. Each file that you add will appear at the end of the teaching unit to which you dragged it.  If it is a commonly used file (PDF, presentation, etc.), the file will also receive a compatible icon. After you have finished uploading the files, you can turn off Edit Mode.


Content Order on the Site

To organize the content that you uploaded to teaching units (or to move the content among various teaching units), you must first enable edit mode. Then, drag the item to its proper place using the small cross that appears to the right of each item.  Alternatively,  you can click on this cross and select the desired location from the list.


Adding Teaching Units

As the course progresses, you may want to add additional teaching units to represent different class sessions. This can be done directly from the main page when editing mode is activated. At the bottom, there is a button to add topics. Clicking on it will open a window where you can select how many units to add to your course. After you save your selection, empty units will be added to the course, according to the number of units you requested.


Editing Website Content

To change the names of the units or items on the course website, enter Edit mode and click the little pencil icon that appears next to the item you wish to edit. When done, press Enter to save the changes that you made. From the Edit menu on the left side of each item, you can delete unneeded items (when you delete a teaching unit, you are also deleting all of its contents).


There are other and various ways to organize course content. You should become familiar with them in order to present the course structure visually in the best way.
Need help? Contact Moodle Support Coordinators.

Best of Luck!

Why Forums?

Moodle forums are a convenient and effective way to conduct an asynchronous discussion – this is to say, a discussion in which each participant responds at a time that is convenient for him or her (unlike a chat, in which the parties to the discussion must be logged in simultaneously in order to conduct the discussion). The two most common uses of forums are "Billboard," which is a kind of automatic mailing list for all participants (and is automatically created with each new course); and a “Discussion Forum," which is essentially a substitute for email correspondence between the teaching staff and course participants, or among course participants themselves. In addition to these two applications, a forum can be used in numerous and varied ways that are beyond the purview of this quick guide.

How Do I Create a Forum?

  1. Enter Edit mode on the course site
  2. Add a forum activity
  3. Name the activity, and write a few words about the purpose of the forum
  4. Choose the desired type of forum. In most cases it will be a "Standard forum for general use”.
  5. Save the settings. You have now successfully created a forum


Creating a Discussion

In a regular forum, the posts belong to the discussions. For the most part, each discussion has one topic. When the need arises for another discussion, a new discussion is opened on a new topic by creating a first post in the discussion. This is how it is done:

  1. Enter forum activity
  2. Click on the button "Add a new discussion topic"
  3. Type  the subject of the post and its contents
  4. Click on "Post Forum" to generate the discussion


How can the Participants Respond in a Forum?

The next and essential step in a functioning forum is responses to the opening post in the discussion, submitted by the participants in the course. To respond, course participants select "Reply" under the post to which they wish to respond, and write the contents of their response. (In this case, there is no "subject" line, because the subject should be determined by the opening post in the discussion).


It is important to note that there are many additional options for managing and using the forum that meet virtually every need possible.
Need help? Contact Moodle Support Coordinators.

Best of Luck!

What is an Assignment?

The Assignment activity is the online version of the physical submissions box for course assignments - in the same way that e-mail has replaced regular mail. Using the assignment activity concentrates the students' submissions, the grading process, and returning the graded papers to students. The assignment activity can be used for a weekly exercise assignment, seminar papers or any other file that the students are required to submit. This activity has a variety of advanced features (not covered as part of this brief guide) that are able to address complex and varied needs. We recommend that you become familiar with all of these features further on in order to optimize your use of Assignment.

How do I Create an Assignment?

  1. Enter editing mode on the course site
  2. Add a Assignment activity
  3. Give the assignment a name, and write the assignment guidelines
  4. You can also attach a file with questions/directions
  5. Save the settings and the assignment has been created


Defining the Assignment Settings

The assignment activity includes a variety of settings that can be set. These settings help to accurately reflect the administrative aspects associated with it. The main aspects are:

  1. Availability – the time period during which students can submit the assignment
  2. Type of response - for example, how many files do students need to submit? Is there a limit on the types of files submitted?
  3. Type of feedback – Does it include also online comments on PDF files? Does it Include returned file?


Viewing Submissions

After you have created the assignment and the students have submitted their files, you can view submissions and grade them, on the grades and submissions screen. This screen is constructed as a table, on which each row is a student, and the columns show the details of the submission (student information, date and filing status, the feedback given etc...). This screen can also handle grading of assignments, deleting submissions, or providing an extension of time


You should know that there are many other options for use of the Assignment feature that meet nearly every possible need.
Need help? Contact Moodle Support Coordinators.

Best of Luck!

How Do I Grade Assignments?

There are two options for grading assignments in Moodle. These options correspond to various situations. The first option is suitable for all types of files, while the second is suitable only for PDF files. We will review them briefly here.

Accessing submitted assignments

Each time you begin to grade assignments, the submissions screen opens directly from the Grades button located on the task’s main screen. You can also click on the button Display/ Grade submissions, and then click on the Grades button on the row corresponding to the students whose assignment you wish to grade:


The First Way - Downloading the Submission File

This method allows you to download the submissions one by one, review and grade them on your PC, mark comments on the file if necessary, and upload the files back to Moodle. When uploading the file back to Moodle, you will write the grade that it has earned and you can add written feedback.

How Do I Do That?

  1. To download the file, click on its name on the submission screen
  2. Write the grade in the box provided
  3. Under the grade box, there is a larger box designed for insertion of verbal feedback
  4. Under the written feedback there is a region into which it is possible to drag the checked file
  5. Do not forget to save your changes before proceeding to the next student


A Second Way - Grading a PDF in Moodle

If there are files that are submitted as a PDF, you can check them directly from Moodle, without having to download them to your PC. Access to the submissions is as previously described, only this time a display will open up for you on the side of the screen, with the submitted file. You can use the toolbar above to write notes and other markings on file.

How Do I Do That?

  1. If the file does not appear immediately, press on the middle button among the three buttons at the bottom right of the screen
  2. Above the file view, you can use various tools to mark the file, such as marking a checkmark, highlighting text and attaching a comment
  3. When you are done checking the assignment, write a grade in the box provided on the left
  4. If you need, you can add written feedback in the box underneath the grade
  5. Under the feedback box, there is a dragging area to which you can upload a file if needed
  6. Do not forget to save your changes on the button on the bottom before you proceed to the next student


Need help? Contact Moodle Support Coordinators.
Best of Luck!

EXAM moodle

The EXAMmoodle exam environment is a secure environment for conducting computerized exams. Despite its resemblance to the standard moodle environment, the ExamMoodle environment does not allow for the addition of any resource or activity other than "quiz", and the quiz settings are also slightly different than in the standard moodle. The ExamMoodle environment is designed for conducting synchronous exams only (exams where all students start the exam at the same time, or at least on the same day). In this guide, we will briefly review the main differences, and highlight things to keep in mind when creating a quiz in the ExamMoodle environment.

This guide includes the following sections:


You can also access the exam environment from the main Moodle page under "Student Guidance:"


Quiz Settings

Creating a quiz and constructing its content (editing the questions) in ExamMoodle is done in the same way as it is done in the regular Moodle. The main difference is the quiz settings. The settings page in the exam environment is different in several ways:

Timing

Opening time - determines the date and time at which the quiz commences. Before this date and time, students will not be able to login to the quiz, and they will not be able to view the quiz instructions. By default, you can start the exam up to one hour from the moment it is opened. This setting can be changed in the Start delay option, as detailed below.

Keep in mind! A user who logged in and started the exam on time, yet their internet connection was disconnected at some point after beginning the exam, will be able to return to the exam and continue where he/she left off. However, the time during which the user was not connected will be lost from the total time allotted to him/her to complete the exam.

Time limit - duration of the exam. The time limit is measured for each student from the moment she/he begins the actual exam. If the instructor has set this time to two hours, an exam that started at 9:00 will end no later than 12:00, when the last latecomers will have to submit their exam.

Clicking on "Show more..." will show you two more advanced options:

Start delay - Determines how long after Opening time the test it is still allowed to begin the test. For example: If the test starts at 9:00, and we set this option to 30 minutes, any student who attempts to begin the test after 9:30 will not be able to do so.

Closing time - determines when the test ends for all students, regardless of the time limit. If we set this time to 11:00 for an exam that started at 9:00, even students who started the exam later (as part of the allowed delay), will have to finish their exam by 11:00. Generally, it is not necessary to set both a closing time and a time limit, but if both are set, the test closing time must be earlier than the latest time at which the exam can be completed according to the time limit (opening + delay + time limit).

Notice! Approved time extensions are automatically inputted in the system for eligible students, allowing them to continue to work beyond the standard exam time limit. There is no need to define anything special in this regard. This is true whether the exam is set with a time limit or with a quiz closing time.


Keep in mind! The exam environment does not behave like a normal Moodle environment. A student who enters this environment does not see a list of courses and does not choose which activity to enter. Rather, the student is directed to the exam that she/he is supposed to take at the moment. If there is no exam, the student is notified that he/she does not have any exams to take now. If the student has two exams available, the student will have the option to choose which of the exams he/she wishes to take.


Exam review options

The setting Release grades to students should be left at "No" until the end of the examination and assignment of grades. After the exam has ended and grades have been assigned, this setting should then be changed to "Yes" (see "Publication of Grades") below.



Extra restrictions on attempts

These restrictions are intended to provide an additional layer of security for the exam when it is conducted in a proctored manner in a computer classroom. When the exam is conducted from home, there is no point in deploying these restrictions, and it is important not to change them from the default settings that appear below, in order to avoid glitches during the exam. 

Require password – there is no need to set a password. The only relevant use for this setting for a “home exam” is if you want to allow all students to successfully connect to the system and ensure that they are able to view the exam (only the instruction sheet). Then, only when all of the students are logged in, you can give everyone the password to enable them to start the actual exam.

Require subnets- In the exam taken from home, it is important to leave this field blank. No network should be selected.

Browser security - Select "None."


Integrity Declaration

At the top of the section Extra restrictions on attempts on the settings page, you can present the examinee with a request to confirm the declaration on maintaining exam integrity:


If you enable this option (by changing the status to required or require signature), a text box with the default statement (shown below) will be displayed. The text can be edited if necessary. At the beginning of the quiz, after the instructions are displayed, but even before the questions are revealed, the student is required to confirm the statement in the window below in order to begin the exam:


Keep in mind! It is not possible to start the exam without confirming the declaration.

Communication with Students During the Exam

To enable communication between the lecturer and students during exams conducted from home, without the need to open a Zoom channel for this purpose, three additional components have been developed. The first is the message box, which allows messages to be sent to all students. The second is a chat box with the examinee, which only the examinee and the lecturer see, so that the student can send questions about the exam to the lecturer privately. The third is the option to transmit a notification about a particular question directly if there is a problem with the question.

The chat option is activated from the Exam settings section on the Settings page:


On the lecturer's side, all messages and chats will appear on one page that is accessed from the administration block under Announcements/Chats, and the instructor will be able to post messages (1) and answer each student individually (2). In addition, the instructor will be able to see the student's attempt to respond immediately (3) if clarification is required regarding notification from him/her:


If activated, the Chat box will appear alongside the quiz, below the navigation area and the message box. At first, only a note box appears there.  Later, all the comments the student writes and the comments he/she receives will appear above it:


Students will see the lecturer's answers on their exam form as soon as the page is refreshed.

It is sometimes necessary to inform all of the examinees about a certain question, for instance, if a mistake has been made, or something needs to be clarified about the question. When this happens, you can use the second component, which allows you to add a real-time message regarding a specific question. To do this, enter the edit screen, click on "Show more..." at the bottom of the General section, to display the Alert text field, and then write the content of the message in the box next to the field:


The message will appear for all students who pose this question above the body of the question, and an indication that a message has been added will appear in the examiner's navigation block on the relevant question number:



Notice! When you have finished configuring the exam to your satisfaction, it is important to change to "Yes" the Active exam option that appears at the top of the settings page under the topic Exam Settings. Without this change, no student will be able to take the exam.

Question Choice Settings

One of the unique options for the exam environment is the ability to determine the number of questions that must be answered, which is less than the total number of questions in the exam. For example, you can create a quiz with 22 questions out of which students are obligated to answer only 20.  If a student answers more than the required number of questions, the instructor may choose whether the best answers or the first questions from among those answered are the ones that will be taken into when grading the exam.

To apply this option, go to the page Edit quiz, and above the list of questions click on the pencil mark () next to the words Keep the highest or Max questions to grade. Clicking on the pencil will open a small panel where you can enter a number and press Enter to save. The first option will calculate the total score using the questions with the highest score, while the second option will calculate the total score using the first questions.


Keep in mind! This option can be applied to each part of the exam separately, by adding section headings (even blanks) between pages in the exam. In this way, the instructor is able to determine portions of the exam on which students must answer all of the questions, and portions on which students may select which questions to answer.

Publication of Grades

As a rule, exam forms and grades are not available to students automatically.  The instructor must change the Release grades to students setting to "yes" so that students can view the form they submitted and the grade they received. Students will not view the form being graded through the same link as the exam site.  Rather, they will view the form using the link: https://exam2.cs.huji.ac.il/review that appears as a button marked "Exams released for review" in the news block when logging in to the regular Moodle (see photo above), and on the lower left side of the test system login page:



You can control the level of detail that is presented to the student when the student reviews his or her form by using the options under "Show more..." there you will have the following range of options:

  1. Display all of the answers - Display only the answer that the student selected
  2. Show also correct answer - Hide the correct answer
  3. Show all questions - Hide questions that received the full points
  4. Show textual feedback - Hide feedback
  5. Show marks and grades - Hide marks and grades

The following are two extreme examples of selecting the above settings (excluding setting 4) and the consequent result obtained:




Notice! None of the above settings (1-5) will change anything as long as the option Release grades to students is set to "No". Only after you change this option to "Yes" will the details of the things displayed for students be set based on the definitions above.

Importing grades from EXAM Moodle to regular Moodle

All of the exam scores can be imported automatically from the exam environment to the regular course website. To do this, go to the transcript on the course website in Moodle (Administration block> Gradebook setup). There, select the import tab, and below it, the Exam Moodle tab. Next, select the tests whose grades you would like to import, and click on "Upload grades":


Each exam that is thus imported will become a "grade item" on the course website, and we can identify the exam by marking a star () next to its name.

Need help? For support, please contact the Moodle coordinators.

Best of luck!